Stima SACCO Jobs in Kenya - HR Assistant and Records Management Officer

Stima SACCO is seeking to recruit qualified, dynamic, self motivated and result-oriented
individuals to fill the following positions:

HR & Administration Assistant
Ref No: ST/ADM/01/2011

Reporting to the HR and Administration Manager.

The key responsibilities and accountabilities of this position will include among others:

• Drafting and preparation of routine correspondences for the HR and Administration department as required
• Compiling HR and Administration reports in liaison with Human Resource Manager.
• Ensuring compliance with statutory requirement and Society policies.
• Ensuring smooth running of all outsourced administrative services.
• Ensuring prompt settlement of utility bills.
• Coordinating repairs and maintenance of office equipment.
• Ensuring proper housekeeping of all Society premises.
• Coordinating execution of third party service contracts.

Qualifications:

• KCSE Grade B
• KNEC Higher Diploma in Human Resource Management.
• Proficiency in computer skills.
• 3 years relevant working experience.
• High degree of integrity, a team player with effective communication skills.
• A bachelor’s degree in a business related field will be an added advantage.

Records Management Officer
Ref No: ST/ADM/02/2011:

Reporting to the HR and Administration Manager.

The key responsibilities and accountabilities of this position will include among others:

• Developing and implementing policies, norms and procedures for records management in the Society.
• Implementing Society records and archives management systems in accordance with the established statutory and policy requirements.
• Maintaining records management standards and codes of best practices.
• Developing records management working tools and guiding in their applications.
• Designing and reviewing records management training manual and facilitating inhouse records management courses.
• Implementing risk management programs for Society records.
• Implementing Society records’ retention and disposal systems in line with existing policies.
• Facilitating management of electronic records management systems through scanning, digitisation, reprographic or any other appropriate means.
• Advising the Society on the legal requirements in regard to records management.
• Setting up, maintaining, reviewing and documenting an effective records custody and retrieval system.

Qualifications:

• KCSE Grade B
• A bachelor’s degree in Information Records Management.
• A post graduate Diploma in Records Management and or Management Development
• Proficiency in computer skills.
• 4 years relevant experience.
• High degree of integrity, a team player with effective communication skills.

Interested candidates should forward a Cover Letter and CV indicating The Reference Number on the Subject Line to: Email: hr@stima-sacco.com on or before 21st January 2011.

Only Shortlisted applicants will be contacted.